For export & import trading desks
Shiporah keeps every shipment, invoice, packing list and unpaid balance together — from the factory sales note to the approved CIF invoice — so the numbers add up the first time and nobody is rebuilding them in a spreadsheet at 11pm.
Already set up by your team? Your owner invites you by email.
What Shiporah is
Shiporah TradeSystem is the back office for a trading company. You buy from factories, you sell to overseas buyers, and in between sits a stack of documents that all have to agree with each other — the sales note from the factory, the commercial invoice, the packing list, the bill of lading, the summary you keep for yourself.
The whole point is that you enter a shipment once. The items, the dimensions, the exchange rate, the inland and freight charges — they flow into every document that needs them. Change a price and the invoice, the summary and the dashboard all move together.
We built it because reconciling RMB cost against a USD invoice by hand is how mistakes — and missed margin — happen.
A shipment carries its client, vessel and ports, container and BL numbers, the CNY → USD rate, and both sides of the money — what you paid the forwarder and what you charge the customer. It moves through a clear lifecycle so nothing gets invoiced before it's checked.
Most of the data already exists — in the Excel the factory sends you. Drop that workbook in and Shiporah reads the descriptions, dimensions, cartons and prices, uploads any product photos, and builds the item list for you. No retyping a hundred rows, no transcription errors.
The shipment lifecycle
A shipment can't skip ahead. That's the point — the documents you hand a buyer or a bank only come out of an approved record.
Build it up — client, items, charges, rate.
Owner sends it on for the BL stage.
Forwarder's BL draft checked against your data.
The ten checks pass, or an override is recorded.
Final invoice, packing list and summary release.
Every report is built from the same shipment record, so they always agree. Download them one at a time, or pull the whole set as a single workbook for the buyer or the bank. Draft shipments come out clearly stamped so a working copy never gets mistaken for the real thing.
Owner-only figures (selling price, profit) stay off the documents that other roles can reach — cost and selling price are kept apart on purpose.
And the rest of the day-to-day
Cost in RMB, invoice in USD, profit and margin worked out at each shipment's own rate.
Outstanding invoices bucketed by age — Current, Watch, Overdue, Critical — so nothing slips past 90 days.
Money already approved against what's still in progress, plotted month by month.
Adjust per-carton volume and spread gross weight across items before the BL is cut.
Ten automatic checks compare the forwarder's draft to your shipment, with a recorded override when you need one.
Handle export tax rebate, supplier discounts and commission-rate suppliers on the summary.
Built around who actually does the work
Sets prices, approves shipments, watches profit, margin and receivables. The only role with the full picture.
Enters item descriptions, dimensions and photos — without seeing the selling prices or margins.
Handles the sales note import, CBM and weight, and the BL validation, working from cost figures only.